4 Reasons to Go Paperless

If you could find a solution that saves time and makes you more profitable, wouldn’t that be worth pursuing?

That’s exactly what happens when you take your business paperless. Yet, many business owners and staff I talk to haven’t gotten rid of the file cabinets, or the pile of paper on their desks, because they are afraid they will lose something that can’t be replicated. While I understand the hesitancy, I believe this fear impedes the growth of their business. In fact, the outcome is the exact opposite. Here’s how:

#1: Cost Savings. Add up how much money you spent in 2016 on paper, toner, storage and shredding, and I bet it far exceeds the cost of going paperless. In fact, the only piece of equipment you’ll really need is a scanner. There are many models on the market, so the key is to find one that suits your needs. Here’s an article from PCMag.com that compares some of the more popular models.

#2: Identify Theft Protection. Security should be top of mind for any business, regardless what size company you’re in or the type of industry. If you stop to think about it, going paperless lessens your risk of ID theft because it’s much harder for someone to hack through an encrypted computer or file than it is for a thief to break into an office and sift through your paper files.

Of course, always back up your files in case of a man-made or natural disaster. If you’re going the way of the paperless office, I recommend redundant cloud-based storage – do a Google search to find the right vendor for you.

#3: Saving the Environment. There’s no doubt you’re doing your part to protect our earth’s resources with recycling and other activities, but going paperless does even more to save our landfills. God gave us but one planet to live on – and we need to help each other thrive and survive for as long as possible.

#4: Anywhere, anytime access. The ability to work anywhere, anytime is so valuable in business today with business owners, and their clients, constantly on the go. Going paperless enables this access, allowing you to get your clients the information and data they want, whenever they need it. By having their data in the cloud, your clients now have all their files at their fingertips, rather than being in an office.

Contact Us for More Paperless Ideas
Fear of change is normal, but not going paperless will leave you behind and hold your business back. Making just a few small changes will enable to get things done faster and more efficiently, while increasing profits. And, from our end, it’s a bookkeeper’s dream, giving us the ability to access your files and data, and get them to you, at anytime, anywhere.

Want to start the paperless process today, or have any other questions? Contact us today; we are here to help!

The Big Game: The Playbook to a Winning Formula

As my fellow Atlantans make sense of a great season that ended just short of our first ever Super Bowl victory, we must try to shift our attention to something that has no offseason and can’t afford a loss: our businesses.

The Falcons reaching the grandest stage of all at “The Big Game” was no fluke; it took many years and lots of hard work to make up their winning formula. Just like a championship team must be fundamentally sound on special teams, offense and defense, there are many factors that make up a successful business.

The ones that jump out are great customer service, a great product or service, and building customer relationships for more business referrals, a better reputation and career longevity. But, let’s dig a little deeper and find the ones that allow you to really see where your business stands – and where it is headed in the future. After all, one harmless misstep or uninformed decision can cost you and your business significant amounts of time and money.

Here are some of my recommendations to a winning formula:

Budget, Budget, Budget. Every football team must operate within the salary cap to put a team on the field to generate the most success. You are in the same boat. You can only spend what you can afford, and you must be able to strategically plan out that spending to generate success and stay in business.

Are you spending out of control or have no plan for the future? We’ve all been there. If you are currently in this predicament, or simply need a sounder plan and a more realistic way to achieve your goals, implementing a company budget may be just the solution you need.

Sound Business Services is here to help you through the entire process. Not only can we help you prepare a budget, but we can also provide you with a budget vs. actual report on a monthly basis to help you track your performance against your goals. And, it would be performed for a reasonable fee.

Projection. Whether it’s a coach, a player or a trainer, everyone under contract with a football organization must do his or her part to plan for, and project, a successful season. As business owners, we must do the same.

It’s so important to know where your business is going. For example, we can help you project where your business will be in the next six to 12 months. Through regular reporting, we will get you the latest information and results when you need it.

Know Your Key Performance Indicators (KPIs). We often find that the information a lot of our prospects and customers have been given in the past doesn’t resonate with reality. That’s unacceptable.

With KPI reporting, we can look at the key drivers that determine your company’s success. KPI reporting tracks the key metrics of the goals you are trying to obtain as a company, and can be financial or non-financial, such as man hours or closed leads vs. lost leads.

How does this work? It’s a painless process; we meet with you to identify KPIs you would like to track, we help you decide the best way to track them, and then we design reporting to show you that data in a clear and meaningful way you can understand.

Don’t Hesitate to Reach Out

Every winning team has a game plan on how to win – and your business isn’t any different. Bookkeeping is one of those behind-the-scenes activities that must be done accurately, consistently and purposely for your business to thrive.

Contact us today to learn more about these strategies, and you will be on your way to a winning formula that can withstand the pressure and get you the Super Bowl ring.