The Power of Going Paperless

paperThe days of papers stacked to the ceiling are gone, at least for forward-thinking companies who want to maximize their time and potential.

But, going paperless is not just about getting rid of paper and going green; it’s also about making things much more simple and effective for you and your clients, not to mention a strategy that will send your profits soaring.

With anytime, anywhere access to information at your fingertips, you and your staff are empowered to answer your clients’ and customers’ questions soundly and confidently, without error or misguidance. No longer will an item be lost or misplaced, and communication between everyone will never be better.

You see, going paperless is a no-brainer; it’s how you go about going paperless that is the key. There are so many great paperless technology tools out there that will make a world of difference, and when combined with our services, these tools will send your business to the next level. Let’s touch on some key tools to implement.

The Cloud and QuickBooks Online

Chances are, you’re working remotely in some capacity. With QuickBooks Online (QBO), you are able to do so in the cloud, tracking expenses, sending invoices, getting payments and cutting paychecks, all in one application.

Going a step further, QBO integrates with a ton of apps that make your workflow and processes a thing of beauty. But, so many apps to choose from can be overwhelming. We have some, in particular, that we highly recommend, seeing firsthand the enormous difference they make for our clients and for us.

Bill.com

You’ve heard me talk about Bill.com for quite a long time; that’s because it’s really a great asset. In fact, it’s our absolute favorite app. Bill.com forces you to become paperless overnight (at least as it relates to your bills) because the whole workflow starts by uploading your bill images to the cloud. From there, your bills can be coded and routed to different approvers for payment. Best of all, all your bill images are saved to the cloud in a logical format where you can access them anytime you need them. By implementing Bill.com, SBS will not only simplify your whole AP process, but also help you take another key step in becoming paperless.

Hubdoc

Hubdoc is another awesome app. Hubdoc takes your financial information – receipts, bills and statements, emails, and more – imports them into QBO and converts everything into actionable data. As a result, we can save significant time because we aren’t asking you for this information.

Receipt Bank

Receipt Bank is another amazing app that integrates with QBO. Once you take a quick picture of a receipt, Receipt Bank automatically extracts the key data from the receipt and saves it to the cloud. The receipt can then be automatically pushed into QBO, where it can be matched with your bank feeds. But, the most awesome feature of this app is that it attaches the image of the receipt to your credit card transaction in QBO. This means that you can view the receipt, along with the transaction, right in QBO. Now, all your key information is in one place, organized and backed up. And, if the process couldn’t get any better, SBS will not only help you set up and configure Receipt Bank specifically to your company’s needs, but also ensure that all your receipts are coded timely, and to the right accounts, so that all you have to do is take a picture of the receipt. If this isn’t technology and service at its best, I’m not sure what is.

We are Here to Help

These are just a few tools to help you go paperless; contact us today to discuss adding these services to your current services. You’ll be running more smoothly and realizing greater results in no time. Best of all, you’ll save countless trees!

What Makes a Good Bookkeeper?

Accounting Series - ThumbsupTurning over your books to someone is a giant leap of faith. After all, you’re putting all of your business information into someone else’s hands. That’s why it is so critical to find a good bookkeeper. Here is my own list with the most important qualities:

Integrity. Integrity and trust have to be at the top of the list when looking for the right bookkeeper. Your financial details, whether business or personal, reveal very sensitive information that must be protected.

More than that, you must genuinely like your bookkeeper. In your business, there will be prospects or clients that you don’t want to do business with, or that might not be the right fit. Sometimes, you still take them on. But, when it comes to a bookkeeper, you have all the say so. If you don’t like this person, the working relationship will likely suffer in the long run.

Deep Knowledge of QuickBooks. Technology is changing the bookkeeping landscape, and Sound Business Services (SBS) stays on top of the latest in technology. QuickBooks is at the forefront of that wave. With our knowledge in QuickBooks, we help you save significant time and money, which you can put into doing what you do best: running your business.

Whether it’s QuickBooks setup, cleanup, training or hosting, SBS will work with you every step of the way so that you get the most out of QuickBooks. With more than 10 years of experience, we know how to leverage QuickBooks to take your business to the next level. To learn more, click here.

Attention to Detail. For a good bookkeeper, the details are everything. We know how one uninformed decision can impact your business. That’s why we give the details such a comprehensive look. Then, we will take those details and find ways for you to grow based off our knowledge and experience. Here are some examples of how we do this:

  • Understand where and why your business is making or losing money
  • Identify and control overhead costs
  • Project where your business will be in 6-12 months
  • Budget and save for the future

Knowledge of Tax and Accounting. Bookkeepers aren’t expected to know the ins and outs of tax and accounting, but the best ones have a basic understanding.

At SBS, we have a team of professionals that understands all-things tax and accounting, and how to apply them to save you time and money. Take bank reconciliation, for example; we will not only help you save time and money, but we will also help you avoid the destructive danger of fraud and embezzlement. Learn more

Going the Extra Step for You. A good bookkeeper shows that he or she genuinely cares for you, and your financial and emotional well being. We will go above and beyond to make sure you are financially responsible today, while also planning for your future.

Planning for the present and the future means not being afraid to ask you questions. It also means being honest. A bookkeeper won’t have every answer, but he or she should have the means to get every question answered.

Contact us today with any questions or concerns. We are here to help!