Benefits of Tracking Time in the Cloud

The days of a punch clock, an overstuffed shoebox of receipts and inputting timesheets from one centralized computer are a thing of the past … well, almost. There are still a number of small businesses using paper-based timesheets, but the only question that comes to mind is, why?

It’s neither smart nor secure, and quite frankly, keeps you from growing and reaching your true potential. The solution? Tracking time in the cloud.

We’re already doing so much in the cloud, so why not also track time? Here are a few of the benefits:

Anywhere, anytime access. One of the absolute biggest benefits of tracking time in the cloud is anywhere, anytime access. As a small business owner, you and your clients are constantly on the go. Going paperless enables you to get your clients the information and data they need, anytime, anywhere. And, by having that data in the cloud, clients can access it at their fingertips whenever they desire. That means no more mandatory visits in one centralized location on just one computer!

A complete 180-degree transformation for you and your team. The old way of time tracking meant manually collecting paper time cards and recording them on spreadsheets. This led to mistakes that not only were time drains that kept you from running your business, but also cost you money.

With paperless time tracking in the cloud, these obstacles are obsolete. You can now communicate much more effectively across remote locations, enjoy automated data entry to better manage your team and make sure they’re performing their jobs, and even put the power in your employees’ hands by letting them decide their schedule.

That’s right – time tracking in the cloud allows them to set their own schedule. Of course, you still oversee the process, but giving them this benefit helps them feel empowered, takes one more thing off your plate and creates a win-win work environment.

Powerful payroll. Did you know that Sound Business Services can handle your payroll? Whether setting up accounts, getting employees on-boarded or running payroll on a regular basis, we’ve got you covered. And, we would be remiss if we didn’t mention how much cloud time tracking helps us in this endeavor.

In the past, payroll likely kept you from completing tasks and meeting deadlines. With Sound Business Services and the cloud, that’s no longer the case. Through the cloud’s powerful integration and our experience and knowledge, you will have a seamless, convenient and high functioning payroll system, with key data and insights to skyrocket your business and succeed. This gives you the peace of mind you deserve, as well as the time to grow your business.

Saving the environment and saving you money. In case these benefits weren’t enough to get you to make the switch, how about making the world a better place, while also spending less than before? That’s the reality with time tracking in the cloud.

Going paperless goes the extra mile to save our landfills. God gave us but one planet to live on – and we need to help each other thrive and survive for as long as possible. In addition, you’ll no longer have to spend money on paper, toner, storage and shredding. That means spending less and improving the world. What a relief and what a gift!

We are Here to Help – Reach Out Any Time 

Hopefully, after reading this, you no longer fear moving to the cloud. Hopefully, you’re ready for take off, and we can help get you there.

Don’t hesitate to reach out to us to get started or learn more. You’ll be on your way to less stress, higher productivity and greater efficiency.

4 Tips for Offloading Responsibility

As you wind down from your summer vacation and look ahead to school and work, you’re probably reminded of how much is on your plate. Even though a larger workload usually translates into greater success, small business owners in particular are constantly weighed down with all the responsibilities that come with running a company.

It’s important to keep in mind, however, that you don’t have to manage everything yourself. Sound Business Services is here to guide you in your management process and relieve some of that heavy load. During those times when it’s piling on a little too high – something we’ve definitely all experienced – it’s always acceptable to delegate certain managerial tasks out to your employees. Remember that you hired them to help your business grow.

Here are four tips for offloading responsibility in the workplace.

  1. It takes time. As small business owners, we’re often overwhelmed and trying to get everything done in the fastest way possible. When it comes to offloading responsibility, know that it takes time. Sometimes, you have this euphoria that if you can just find one really good person, you can delegate to them. This certainly won’t happen overnight. You accumulated these responsibilities one at a time, so you have to find them one at a time.At Sound Business Services, it’s a process. There was a time when I was doing a lot of bookkeeping work, but needed to better manage my staff to deal with other accounts. If I was bogged down in bookkeeping, I couldn’t focus on helping my team help me. So, I’ve been offloading for more than two years, trying to get accounts off my plate. My advice is to be purposeful with every decision and step you make.
  2. Start with the work that’s easier to delegate and then move onto more complicated tasks. Sometimes, small business owners think they need to find a great admin person off the street, but the reality is that this not only costs a lot in time and money, but also can often be handled within your current staff. Look at your current staff and have them handle admin work when they’re not doing everything else. Choose the right person for the job and motivate them. Even if your office environment is on the smaller side, you have handpicked your employees for a reason. Observe your workplace. Select an employee that will be the best fit for the task at hand. And, don’t be afraid to hire someone on a part-time basis – perhaps a virtual assistant – for a few hours per week.Entrusting an employee with managerial tasks is highly encouraging. It lets them know you trust their ability to handle a greater amount of responsibility, while saving you some time as well. Be sure to make yourself available if they have any questions regarding an assignment and continue to be a source of motivation. It’s all about creating a balance between your involvement and their level of responsibility.
  3. Be very careful accepting new responsibilities. Once you’ve gotten good at delegating, you have to be very careful accepting new responsibilities. The tendency is if you have more time, it’s easy to fill that schedule back up where you are once again consumed with working in your business vs. on your business. Don’t go in reverse! Don’t hold the work and let it sit on your plate. As things come in, delegate them. This benefits you and your employees. While they get the opportunity to be further educated in their field, you’ll have more time to ultimately grow your business.
  4. Show your appreciation. A successful small business owner must not only be willing to delegate, but also show his/her staff the appreciation they deserve for their hard work and effort.This circles back to properly motivating your employees so that you don’t have to spend time worrying whether a task is being carried out correctly. If you have the resources, you can provide incentives for those that go the extra mile. If you can’t spare much expense, you’d be surprised at how far a simple “Thank you” for a job well done still goes. Recognizing a particularly hardworking employee during staff meetings, for example, is another great way to show you appreciate their help.

SBS is Here to Help

We understand that offloading responsibility can be a difficult concept to wrap your head around. That’s why you can always come to us at SBS with any potential questions or concerns. If you want a further look into other various ways to better delegate your work, contact us! Whatever you may need, we’re here to be your trusted advisor.